If not, your company could be sitting on a massive liability. PDF Employment Eligibility Verification USCIS Department of Homeland All relevant fields of the form must be fully completed and the document's submissionaccurately recorded. We are an Employer Agent of the E-Verify program. $66.25 to purchase class "A" license. Issuing Authority Enter the issuing authority of the List A document or receipt. Making copies and keeping them can help your case in the event of an ICE inspection. No, Form I-94 and Form I-20 do not establish employment authorization for reverification in the case of F-1 students seeking employment under optional practical training (OPT), STEM OPT extension, or off-campus employment based on severe economic hardship. The employee must present acceptable evidence of employment authorization (from List A or List C) to show they are still authorized to work. It indicates, "Click to perform a search". The range of possible penalties is regularly increased and now stands at: If employers try to trick ICE, or ignore credible warnings, they risk serious fines. Is an expired Permanent Resident Card with a valid sticker on the back extending the expiration date considered a valid List A document? similarly all state has a Office from where ur passport gets printed after a clear Rep. Yes. E-Verify electronically compares information the employer enters from Form I-9 to records available to the Social Security Administration and the U.S. Department of Homeland Security. An expired OPT EAD with an endorsed Form I-20 is also an acceptable List A document in the case of the F-1 OPT student with a pending STEM extension application. The student is authorized to work until USCIS makes a decision on his or her application, but not more than 180 days from the date of the initial OPT EAD expiration date. The employer should attach a note to the employees Form I-9 explaining the discrepancy. Looking for U.S. government information and services? The form should be used for all new hires and rehires. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 9. A refugee may choose to present any applicable documents from the Lists of Acceptable Documents. You must enter exactly eight alphanumeric characters (letters and numbers). Citizenship and Immigration Services website. The payroll system you select is an important decision for your business. Whether the employee completes Section 1 of Form I-9 on the older version of Form I-9, the employer should complete Section 2 on the same version of the form, even if this occurs on or after the required start day for use of the new Form I-9. If the employee provides a Social Security card, it must be unrestricted. For a drivers license or state identification card (List B), you must include the state of issue and the expiration date. Who should be contacted in the event of an ICE Notice of Inspection? Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. The issuing authority is the specific entity that issued the document(s). In the example below, the employee has presented a Social Security Card issued by Social Security Administration as a List C document. Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. 3. Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). Were growing and want to hear from you. DHS regulations state that once you make copies of documents, you must retain them with the Forms I-9 or store them with the employee's records. a Social Security number is in List B or a driver's license in List C) draw an arrow to the correct list and . State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . Issuing authority refers to any government agency or office that has the . USCIS Form I-9 - United States Department of Justice Document Number Enter the List B document or receipt document number. You have only accepted unexpired identification documents from the list of, You will refer a foreign national employee directly to NAU, You will refer an employee who is a minor (under age 18) or an employee with disabilities and his/her parent, legal guardian or representative has completed Section 1 for them, please contact NAU. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. Official websites use .gov An employee must fill in their: Employers must ensure that employees sign their name and date the form. You may ask if the employee has other documentation that would satisfy Form I-9. Employers are not required to record information from the student's Form I-20 in Section 2. Following are some of the most common Form I-9 errors and how to correct them. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. Although we are very experienced in this area of E-Verify law and processes, the information herein is not legal advice, neither expressed nor implied. issuing authority and expiration date in the Additional Information Field of Section 2 of the Form I-9, and then initial . Eliminate large down payments and end-of-year surprises. The front of the card contains a photo, fingerprint, and signature of the rightful holder. Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) Manage all employee tasks and documents in one place. Last Name of the Employer or Authorized Representative Enter your full legal last name. Quick Reference for Form I-9 Acceptable Documents - HireRight Inc. Learner's Permits & Driver's Licenses Overview - Licenses, Permits, & IDs Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? Gunzenhausen (German pronunciation: [ntsnhazn] (); Bavarian: Gunzenhausn) is a town in the Weienburg-Gunzenhausen district, in Bavaria, Germany.It is situated on the river Altmhl, 19 kilometres (12 mi) northwest of Weienburg in Bayern, and 45 kilometres (28 mi) southwest of Nuremberg.Gunzenhausen is a nationally recognized recreation area. Common Issues and Problems Verifyi9 If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? Share sensitive information only on official, secure websites. The most common error is failing to complete the I-9 form. Receipts for documents are acceptable. The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. If you complete Section 2 using a computer, a selection in List A column will auto-fill all the fields in the List B and List C columns with N/A. Answer (1 of 31): Issuing Authority is nothing but RPO(REGIONAL PASSPORT OFFICE) as, i am a resident of west bengal & my RPO is Kolkata, Azhar is a resident of telengana & his Issuing authority/RPO is HYDRABAD. This way, you wont need to worry about an ICE Notice of Inspection. You did not specify which acceptable document(s) the employee may present to you. Many people refer to the card as a work permit. Section 3: Re-verification and Rehires This is the very last page of the Form I-9. See pages 28-29 of the Handbook for Employers (M-274) (PDF): Instructions for Completing Form I-9 for more information. DHS is proposing this process change become permanent. Form I-94, in combination with Form I-20 is an acceptable List C #7 document. We help you stay updated on the latest payroll and tax regulations. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. (In some states, this may be legally required). Then the Warning message #2 will appear letting you know that you must print Section 2. Does your company retain supporting documentation? There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields. Specific I-9 documents can be issued to certain person categories. You may verify new hires who were hired on the date that you enrolled. If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. Enter the document(s) presented to you The employee is obligated under the law to present his/her original unexpired documents to show his/her identity and employment authorization in person within three business days of the employees employment start date. Pay employees from any location and never worry about tax compliance. No entries should be made in List A column, if the employee has presented acceptable List B and List C documents. I-9 Compliance FAQs: Everything You Need to Know for 2023 - Paycor In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. Engage new hires with onboarding and control costs with timekeeping. Also, when clicking on the drop-down menu in the Document Title in each of the columns, the embedded USCIS instructions will display. However, only employers in Puerto Rico may use the Spanish version to meet the verification and retention requirements of the law. Is a Form I-94 stamped with "parole" an acceptable List C #7 document? The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. TOP 8 what does issuing authority mean on i9 BEST and NEWEST Contact NAU HR if you have questions on what type of information to enter. Secure .gov websites use HTTPS If you use a computer, List A column will auto-filled with N/A in each field. The Driver Services Division is responsible for testing and issuing driver licenses as well as offering voter registration and issuance of driving records Change of Address If your residence address changes, even if you have not physically relocated, you are required by state law to notify the Department of Safety and Homeland Security within . Document Number Enter the List C document or receipt document number. An employer may not correct errors or omissions in Section 1. Any inconsistency could imply discrimination. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. See how our solutions help you reduce risk, save time, and simplify compliance management. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? I9 form samples: Driver's license and social security card - i9Check Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee Select the document types presented A .gov website belongs to an official government organization in the United States. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. You'll need to fill in the employee's name in the second section, as well as their employment status. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. Missing Permanent Resident Card or Employment Authorization Document Number: In addition to the Alien Number, the Permanent Resident Card Document Number or Employer Authorization Document Number is also required for verification. Enter N/A if there is no expiration date. How to Complete an I9 Form (with Pictures) - wikiHow Instruct the new hire to present the SS card when he/she receives it. Control costs and mitigate risk with accurate timekeeping. Get the criteria to consider during your evaluation process. Employees must be allowed to present any valid combination of documents listed on Form I-9. 4 FORM I-9 FAQ 6/2016 Q: My employee's Employment Authorization Document (Form I-766) expired and the employee now wants to show me a driver's license (List B) and a Social Security card (List C). How should I correct errors or omissions found on my employees Form I-9? Do I need to see a current DHS document? For a receipt, enter the expiration date of the receipt validity period (expiration date of the receipt). This provides a quick reference that the cardholder is a minor. The examples below illustrate properly completed, printed I-9s for commonly presented document types. May a notary public or any authorized representative attach an attestation to Form I-9 instead of providing a signature in the signature block of Section 2? It is located in the south of Middle Franconia, 50 kilometres south of Nuremberg. Looking for U.S. government information and services? Get expert advice and helpful best practices so you can stay ahead of the latest HR trends. Click the Click to Finish button at the bottom of the form. As I-9 documents are kept on-site, rather than sent to the government, federal agents can only conduct an inspection in-person or by requiring that you send them evidence through certified mail. First, if the issuing authority extended the expiration date, you may accept the document as a valid List B document. PDF Issuing Authorities for I-9 Documents - University of Central Florida An H-1B employee who is verifying continued H-1B employment authorization may choose to present his or her Form I-94 as List C #7 document. Official websites use .gov Hire and retain staff with earned wage access. Document Number - Enter the List B document or receipt document number. You'll need a valid credit card to pay the renewal fee, plus you'll need a printer available to print out your 30-day temporary license. The penalties for I-9 violations have recently increased. If the List B and List C document are acceptable, then do not ask for a List A document. For Form I-9 purposes, you may accept these licenses. The confirmation receipt printed from the USCIS website states that it is not a receipt notice and cannot be used as evidence of a pending application. Issuing Authority Driver's License Learner's Permit State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, etc.)
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